Customer Service & Reception

Your customers talk to trained professionals, not voicemail.

Every call, message, and service request is handled by a trained professional who knows your products, your policies, and your customers. Your Pros answer, resolve, and log each conversation so your team always sees the full picture.

5 roles in this department

Front Desk VA - Ozz Pro

The friendly first voice of a small business: phones, bookings, and messages.

Key duties

  • Answer the main line
  • Book and confirm appointments
  • Take messages and route them
  • Answer basic questions

Tools

Phone system, Scheduling tools, CRM

View full role

Call Center VA - Ozz Pro

Handles inbound calls professionally, routes them right, and captures every detail.

Key duties

  • Answer inbound calls in the client's name
  • Route calls to the right person or department
  • Take detailed messages and call notes
  • Book or confirm appointments

Tools

Phone system (e.g. Zoom Phone), CRM, Call scripts

View full role

Customer Service VA - Ozz Pro

Answers customers fast and kindly by email, chat, and phone, and keeps them updated.

Key duties

  • Respond to customer emails, chats, and messages
  • Give order and job status updates
  • Handle complaints and route issues
  • Process change requests and credits per policy

Tools

CRM, Help desk, Email, Chat, Phone

View full role

Warranty & Service VA - Ozz Pro

Owns warranty claims and service requests from intake to resolution.

Key duties

  • Take warranty and service requests
  • Verify warranty status, proof of purchase, and product labels
  • Collect photos and details
  • Create service tickets and parts orders

Tools

CRM or service system, ERP, Phone and email

View full role

Property Management VA - Ozz Pro

Handles tenants, maintenance requests, and owner reporting.

Key duties

  • Answer tenant calls and messages
  • Take maintenance requests and dispatch vendors
  • Send rent reminders
  • Handle lease renewals

Tools

Property management software, Phone and texting, Email

View full role

Ways to hire

  • Full-Time Pro

    One Pro, all yours, full-time.

  • Part-Time Pro

    All the skill, half the hours.

  • Shared Pro

    One Pro. Two businesses in the same trade. Different markets.

Industries that staff this department

Home service businesses

Pair these Pros with Ozz AI and get Ozz VI.

  • Bri, Front Desk. AI answers every call and text 24/7; your Pro takes the ones that need a person.
  • Tim, Service & Warranty. AI gathers the claim details and checks coverage; your Pro makes the call and closes it.
Explore Ozz VI
Coming soon

Outside home service? Ozz Pros AI is coming.

The AI half of VI, for every business. Hitch and a communication hub that runs alongside your CRM, with your Pros working inside it.

Ask about early access

Staff your Customer Service & Reception seat.